Govern by documents people can find, follow and prove.

The life of a controlled document

1. 01Bring in
3. 02Plan
5. 03Write
7. 04Review and approve
9. 05Publish
11. 06Communicate
13. 07Monitor
15. 08Keep current

What Governance does

• Bring existing documents inCIYAJ reads PDF, Word, PowerPoint, Excel and scanned files, proposes each one's type, place in the plan and obligations, scores its health and lists its gaps.
• A document plan by domain and processEvery planned document has its place, owner and template, and a first draft fills in from the template.
• Review routes that start with qualityApproval routes start with a quality check by a document controller and end with e-signature. A change after approval stops the document.
• One register of what is in forceOnly the publications register decides what is in force. Every document carries its classification, version and next review.
• A policy portal for everyoneEvery document in force on one page with a news line, updated automatically when documents are published, linked or retired.
• Acknowledgement and re-attestationCampaigns ask people to read and acknowledge, with reminders, champions and a leaderboard.
• Second-line documents linked inLink the enterprise and cybersecurity repositories. A document controller accepts each file, and changes are checked daily.
• Obligations coveredEach document lists the NCA, NDMO, PDPL and SDAIA obligations it meets, and feeds evidence to compliance.
• Effectiveness you can measureKPIs with targets, a non-compliance log, an effectiveness scorecard and process maturity.

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